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Click to push the new user data to the relevant physical cabinets. 4. Key Enrollment and Cabinet Loading
The system supports Active Directory (AD) integration, allowing user access to the GFMS application to be managed directly through existing AD groups. For secure data transmission, the GFMS web application supports HTTPS, and its hardware components (like SAMs) support TLS 1.2, with the ability to install custom security certificates on individual key boxes.
Ensure the slot LED changes color (usually red or solid amber), indicating the fob is locked back into place.
For users of the Key Systems GFMS, the official documentation is your first and best resource. The primary source for all technical manuals is (keystorage.com), where you can find detailed product information, specifications, and support resources.
When a master key goes missing, the cost to rekey a building is astronomical. The manual enforces accountability. When keys are signed out via the manual’s tracking sheets, the liability shifts from the facility to the individual borrower. gfms key systems manual
Clean the glass prism scanner. Have the administrator re-enroll the user's fingerprint templates under optimal lighting. Emergency Override Manual Procedure
A manual that is not updated is worse than no manual—it is a source of misinformation. Follow these practices:
A chronological history of every event, including user logins, key retrievals, returns, and denied access attempts.
External auditors test system configurations against documented controls. If the manual says “Supervisors approve POs over $5k” but the system allows any user to approve $50k, that is a control deficiency. Repeated findings can lead to a qualified audit opinion, damaging public trust. Click to push the new user data to
Store backup files ( .bak or system equivalent) on a separate network drive or secured cloud storage.
Use the manual override key to open the cabinet. Inspect the locking cam for dust or obstruction; clean gently with compressed air. Loose data wiring or incorrect protocol config.
Setting up high-security access requirements. 2. Asset and Cabinet Configuration
The GFMS platform can be extended with the Asset Tracker system. When an asset with a tracker is removed from a SAM, tracking is automatically activated. Its location can be reported via other SAMs on the network, dedicated antennas, or even a user's smartphone app. A lost connection to a tracker triggers an immediate audible and GFMS alarm, offering an advanced layer of protection for critical mobile assets. For secure data transmission, the GFMS web application
Routine maintenance prevents mechanical failures and safeguards your audit data. Routine Maintenance Checklist
Locking solenoid stuck or user lacks permission for that exact key.
Administrators can create detailed time zones to control exactly when specific assets can be accessed, aligning security with facility shifts and operational schedules. The system also supports flexible administration, allowing certain users to be given administrative control over only a subset of the GFMS database (e.g., a specific building or department), delegating responsibility without granting full system-wide access.
The software serves as the interface that allows administrators to configure access, monitor usage, and receive alerts and updates. It is designed to provide a holistic view of all security assets—from keys and weapons to tools and evidence—across an entire facility or a global network of locations.